Opportunities that allow a company to bring their entire teams together are rare and are generally viewed as a big expense. What many employers do not see are the intangible benefits which have been described as “invaluable” by the staff and managers who attend company events.
Those who attend remember the newly formed relationships, fun times shared with co-workers, a delicious “free lunch”, and the times that they can “put a face to the voice” with someone on the other side of the building or from another location. They will share stories and a connection beyond the barbecue.
Making this investment in time and expense also shows your team that the company is willing to invest in them. Here are a few “ROI” points you should consider when determining when, where, and why you should host a company barbecue. Let’s start with the “when and where”…
Avoiding Vacation Times
When you are deciding on the best date to host your company’s barbecue, we recommend avoiding the weeks before and after July 4th, the first few weeks of August, and “back to school time” which is the last week of August and the first week of September.
The Time of Day
The time of day for a barbecue is decided by your goal and budget. If your goal is to just offer a fun “free lunch”, then scheduling your event from Noon to 2 PM would work best. This allows your staff to finish-up a few emails after spending time with management and co-workers at the barbecue and before they leave for the day. Our professional recommendation that you start the barbecue at 1 PM and continue it through the rest of the work day. This will allow your team to be hungry and ready, with emails completed, morning meeting follow-up taken care of, and phone calls returned. Also, if you have a call center or department that needs to be staffed at all times, you can send your staff to eat in shifts, so that everyone gets an hour or two to enjoy the great barbecue foods, and mingle with co-workers they only see in the hallways.
Locations that Work
Not all companies have a big, beautiful flat grassy area surrounding their building, but that does not stop them from hosting company barbecues. Ideally, hosting your barbecue at your site reduces the logistical needs and cost of transporting your staff to the barbecue site or venue. We have managed company event logistics many times and hired tent companies to tent entire parking lots or grass areas to protect your team from Summer storms or the Summer sun. We can work with local parks and venues with outdoor spaces that will suit your needs if you need more space than what you have. Whatever your decision, we find that the atmosphere at barbecues is the most important, versus the location, and as long as your team has a great buffet, tables to eat at, and fun entertainment, they will be happy and appreciate the time together as a team.